2018 Edgemere Food Fair

2018 VENDOR APPLICATION & RULES FOR PARTICIPATION

STATIONARY VENDORS ONLY • NO MOBILE VENDORS FOR FOOD FAIR
SATURDAYS AND SUNDAYS ONLY • JULY 7, 2018 THRU AUGUST 12, 2018
LOCATION: BEACH 30TH STREET TO BEACH 50TH STREET, ROCKAWAY, NYC.
10:00AM – 6:00PM • RAIN OR SHINE
*APPLICATION DEADLINE AND FULL PAYMENT FOR ALL DATES OF PARTICIPATION DUE: FRIDAY, JUNE 22, 2018.*

*PLEASE NOTE: EDGEMERE FOOD FAIR IS NOT AFFILIATED WITH
THE 2018 ROCKAWAY CARIBBEAN CARNIVAL.
PLEASE READ ENTIRE APPLICATION TO DETERMINE YOUR TOTAL PARTICIPATION FEE AND ALL MANDATORY PERMITS REQUIRED.

YOU WILL BE HELD LEGALLY RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE RULES AND REGULATIONS STATED WITHIN THIS APPLICATION.

APPLICATION GUIDELINES:

•In order to be a vendor with Edgemere Food Fair, you MUST commit and pay for at least (4) four vending dates. If space is available, only vendors that participated in the 4-day vending minimum can rent space the day of the event at the daily rate outlined in this application. One-time popup vendors will pay an additional $50 fee the day of the event unless we are sold out in the specific vendor category being requested.

•FEES ARE DUE UPON APPLICATION SUBMITTAL.

•Only applications that are completely filled out, signed, and submitted by the specified deadlines will be processed. Please allow 1 week for your application and processed.

•You will receive a confirmation email from the Edgemere Food Fair (applications@edgemerefoodfair.com) when your application has been successfully submitted. If you do not provide an email address on your application, you will NOT be notified.

•Incomplete applications will NOT be processed. For your application to be considered, you MUST attach or upload all menu items, merchandise, programming, etc. including item prices, that will be sold at your booth to this application.

GENERAL RULES:

•RAIN OR SHINE. All dates of the Edgemere Food Fair are rain or shine with no rain date. If the forecast is 100% rain for more than (4) four hours during the operation hours of the Edgemere Food Fair, DredSurfer, LLC will cancel that day. A partial refund will be given towards committing to an additional vending day of your choice at Edgemere Food Fair in July, August 2018.

•UPON APPLICATION APPROVAL, WE DO NOT OFFER CREDITS OR REFUNDS.

•YOUR SPACE/TENT/BOOTH IS NON-TRANSFERABLE.
You are prohibited from selling your space or sharing your space with a third party (including any participating merchants or vendors). If you sublet your space, we will remove the unauthorized occupant.

•All spaces are sold by linear footage in increments of 10 feet. This space begins at the designated curb or railing and extends 10 feet out, resulting in a total booth size of 10’x10’, 10’x20’ or 10’x30’. Pricing in this application is for a standard sized booth of 10’x10’.

•*Please note: Only WHITE tents are permitted at Edgemere Food Fair. You MUST have signage including a 10’ banner affixed to the front of your space.

•Your space begins at the designated curb or railing and extends 10 feet out. Outside of your tent must be clear for pedestrian access. Thus, setting up beyond 10 feet out forward from the railing is strictly prohibited. The obstruction of entrances to the boardwalk is prohibited.

•The boardwalk tends to be windy. Rope and bungee cords may be used to anchor the tents to railings. However, all four legs of the tent must be weighted down with a minimum of 20 lbs for each leg for public safety each vending day.

•You are prohibited from selling merchandise not specified within your application.

•You are responsible for furnishing all tables, chairs, tents, signage, and merchandise for your booth.

•Your space must be attractive. Your tables MUST be covered using a table cloth made of a quality material and must touch the floor on all four sides.

•NO electricity will be provided at the Edgemere Food Fair.

•NO amplified sound (including radios, televisions, loudspeakers, etc.) is permitted at any booth unless permission has been granted by Edgemere Food Fair/DredSurfer, LLC prior to the day of the event. If a team member requests that you lower the volume at your tent, you must comply or your booth will be shut down.

•NO signage may be attached to any NYC Parks and Recreation property, fixtures, city poles, etc.

•NO alcoholic beverages may be sold/served at the Edgemere Food Fair.

•NO food may be sold/served at the Edgemere Food Fair unless you obtain a valid Temporary Food Service Establishment Permit (Street Fair) AND possess a Food Protection Certificate from the Department of Health and Mental Hygiene (DOHMH).

•The sale, display, or distribution of silly string, smoke bombs, toy guns, knives, pornographic materials, or other offensive merchandise that may be a nuisance or danger to fair participants is strictly prohibited.

•Vendors MUST keep area clean and neat at all times. All garbage in your area is your responsibility and must be removed during and immediately after the event by your staff.

•The assignment of exhibit spaces shall be solely at the discretion of the Edgemere Food Fair.

•All Vendors MUST load-in at prescribed time – NO EXCEPTIONS – Times will be sent to you upon acceptance of your application.

•All merchandise MUST remain inside booths at all times.

•Vendors are responsible for opening on time and CANNOT leave before closing time. Vendors will be notified of opening and closing times.

CERTIFICATE OF PARTICIPATION:

•All accepted applicants will receive a participation packet via postal mail or optional pick-up schedule. Your participation packet will include your space assignment, a map indicating the exact location of your space, and a Certificate of Participation, which you will need on the day-of. No vendor will be permitted to set up at the Edgemere Food Fair without an official Certificate of Participation issued by the DredSurfer, LLC.

CERTIFICATES:

SALES TAX CERTIFICATE OF AUTHORITY:

•All applicants MUST have a valid 9, 10, or 11-digit Sales Tax Certificate of Authority (Tax ID Number) from the Department of Taxation and Finance. The NYS Form number is: Form DTF-17

*PLEASE NOTE:

•If you cannot or will not get a NYS Sales Tax number, Edgemere Food Fair cannot rent space to you.

•You will need proof of your Tax ID Number or Social Security Number to apply for the Edgemere Food Fair AND all necessary permits required.

•The NY State Sales Tax Certificate has nothing to do with, and is entirely different than an EIN. The Federal Government issues EIN's.

•You do not need a CPA or be a New York resident or own a business or be incorporated in order to obtain a Free NYS Sales Tax Certificate.

•You are legally responsible for educating yourself on how to obtain a Sales Tax Certificate of Authority and monitoring the DTF website to ensure you have the most up to date information: For more info., visit: https://licensecenter.ny.gov

Applicants must note the following:

•All certificates must be valid on your starting date. If you do not submit a copy of your certificate to the DredSurfer, LLC prior to the event date and you do not have a copy of this certificate on the day-of, you will not be able to participate.

PERMIT INFORMATION:

•All permits must be valid on your starting date and/or the dates that you commit to vend. If you do not submit a copy of your permit to the DredSurfer, LLC prior to the event date and you do not have a copy of this permit on the day-of, you will not be able to participate.

MERCHANDISE AND SERVICE VENDORS:
Temporary Street Fair Vendor Permit required.

•All vendors (excluding food vendors) MUST obtain a valid Temporary Street Fair Vendor permit to sell merchandise or offer a service from a booth to participate in the Edgemere Food Fair.

FOOD VENDORS:
Food Protection Certificate and Temporary Food Service Establishment Permit required.

•All food vendors MUST obtain a valid Temporary Food Service Establishment Permit (Street Fair) from the Department of Health and Mental Hygiene (DOHMH) in order to sell/serve food at the Edgemere Food Fair.

•All food vendors MUST have a Food Protection Certificate. If you do not have a Food Protection Certificate, the course is available 24/7 online for free: https://a816-healthpsi.nyc.gov/dohroot/prjfpc/F2300_Default.aspx

•The use of propane is strictly prohibited UNLESS the applicant shows proof of NYFD G-23 Certificate of Fitness issued in their name. For more info., visit: https://www1.nyc.gov/nycbusiness/description/cof-g23
Inspected Class K Fire Extinguisher must be on site at all times during the use of propane.

INFORMATION VENDORS (NON-SOLICITATION):
Temporary Street Fair Vendor Permit required.

•You are legally responsible for educating yourself on how to obtain a Temporary Food Service Establishment permit, Temporary Street Fair Vendor permit and/or Food Protection Certificate; and monitoring the NYC.GOV website to ensure you have the most up to date information.

•To apply for these permits please visit: https://www1.nyc.gov/nycbusiness/ OR call 311 (212.NEW.YORK if outside of New York City) and ask for NYC Business Solutions.

INSURANCE:
$1M General Liability insurance policy naming "DredSurfer, LLC', 'NYC Department of Parks & Recreation, The Arsenal, 830 5th Ave, New York, NY 10065', and 'the City of New York, together with its officials and employees' as additional insured for the SPECIFIC dates you are committing to participate in the Edgemere Food Fair.

FEES, PAYMENT AND ACCEPTANCE:

FOOD VENDOR PRICES:

•All Food Vendors: $100/day (4-dates commitment minimum to participate)
•Complete Summer Package (14 days): $1200
------------------------------------------------------------------
Pop-Up Pricing:
•All Food Vendors: $150/day

MERCHANDISE AND SERVICE VENDOR PRICES:

•All Merchandise and Service vendors: $75/day
•Complete Summer Package (14 days): $1000
------------------------------------------------------------------
Pop-Up Pricing:
•All Merchandise and Service vendors: $100/day

FARMER'S MARKETS:

•Rockaway Residents: $50/day
•Non-Rockaway Residents: $75/day

INFORMATION (NON-SOLICITATION):

•$25

•FULL PAYMENT FOR ALL DATES OF PARTICIPATION DUE: FRIDAY, JUNE 15, 2018.

•NO personal checks or cash payments are permitted; Credit cards are accepted.

Other acceptable payment methods for approved application ONLY (not for submission) include:

•Bank Certified Check, Business Check or Money Order

If you cannot pay online via the link that will be sent to you upon acceptance, please make check or money order payable to: DredSurfer, LLC.

ONCE YOUR APPLICATION IS APPROVED, THERE WILL BE ABSOLUTELY NO REFUNDS ISSUED!

•ALL APPLICATIONS ARE SUBJECT TO APPROVAL. SUBMISSION OF THIS APPLICATION DOES NOT MEAN YOUR APPLICATION IS APPROVED. *
I/WE ACKNOWLEDGE TO HAVE READ, UNDERSTAND, AND AGREE TO ABIDE BY THE EDGEMERE FOOD FAIR RULES AND APPLICATION GUIDELINES.
Is the applicant or business owner
a resident of The Rockaways? *
Yes No
Applicant/Contact Name * Title First Last Suffix
Primary Contact Number * ### - ### - ####
Mobile Number (That will be used while vending) * ### - ### - ####
Applicant/Contact Email *
Applicant/Contact Mailing Address *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Business Name *
Business Mailing Address (If different from Applicant.)
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
TAX ID OR EMPLOYEE ID NUMBER *
New York Sales Tax # (REQUIRED BEFORE START DATE)
Maximum Allowed: 20 digits. Currently Used: 0 digits.
Does your business currently have insurance? *
Yes No
Do you have a website? If so enter the URL below:
Do you currently sell items online? *
Yes No
If you sell items online, list the URL for your online
store and/or items below: *
How many years have you been in business? *
Does your business have a presence
on Social Media? *
Yes No
List all of the URLs for all of your Social Media pages.
Maximum Allowed: 350 characters. Currently Used: 0 characters.
Are you willing to cross promote your brand
with Edgemere Food Fair on Social Media including
promoting your business as a vendor using hashtag
#EdgemereFoodFair? *
Yes No
Vendor Category *
Food Vendor Merchandise and Service Informational (Non-Solicitation)
Are you a first time vendor? *
Yes No
List all of the events you have vended at in the past.
Maximum Allowed: 350 characters. Currently Used: 0 characters.
You must commit to vend at least 4 dates.

Choose your first date below: *
Choose your second date below: *
Choose your third date below: *
Choose your fouth date below: *
Each vendor space is 10'x10' (feet).
How many spaces will you be renting? *
10'x10' (1) 10'x20' (2) 10'x30' (3)
List the Items you will be selling at Edgemere Food Fair.
(Be concise) *
Maximum Allowed: 350 characters. Currently Used: 0 characters.
If you are a Food Vendor, tell us about the food you
will be selling at Edgemere Food Fair including kind of cuisine, etc. *
Maximum Allowed: 350 characters. Currently Used: 0 characters.
If you are a Food Vendor, please list the kind of equipment
you'll use including all cooking, heating and serving apparatuses: *
Maximum Allowed: 350 characters. Currently Used: 0 characters.
If you are a Food Vendor, what source of heat will be used for cooking/serving/grilling, if any? *TO USE PROPANE, APPLICANT/VENDOR IS RESPONSIBLE FIRE SAFETY SUPERVISION EACH DAY OF USE, MUST PROVIDE PROOF OF NYFD G-23 CERTIFICATE OF FITNESS ISSUED IN THEIR NAME AND MUST HAVE A CLASS K INSPECTED FIRE EXTINGUISHER ON SITE. *
Wood Charcoal Sterno Gel Fuel Propane None
Upload your itemized menu, program or service. [MUST INCLUDE PRICES] *
Factoring the median price of your items being sold,
your daily vending rate and daily cost of
insurance only, what is your break even point? *
NO APPLICATIONS WILL BE ACCEPTED AFTER THE SPECIFIED DEADLINES.

BY CHECKING THE BOX "I/WE AGREE," YOU ARE SIGNING THIS APPLICATION.

IN CONNECTION WITH THE EDGEMERE FOOD FAIR, I/WE AGREE TO INDEMNIFY, HOLD HARMLESS, AND DEFEND THE DREDSURFER, LLC AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS AND AGENTS FOR ANY COST, LOSS, OR DAMAGE CLAIMED BY ANY THIRD PARTY AS A RESULT OF MY/OUR ACTIVITIES, INCLUDING ANY FINES DUE TO LACK OF PERMITS. I/WE AGREE TO COMPLY WITH THE TERMS AND PROVISIONS SET FORTH IN THIS APPLICATION, AND TO COMPLY WITH THE RULES AND GUIDELINES OF THE EDGEMERE FOOD FAIR.

BY CHECKING "I/WE AGREE", I/WE AGREE TO SIGN THIS APPLICATION. I/WE ACKNOWLEDGE THAT I/WE HAVE RECEIVED, READ, UNDERSTAND AND AGREE TO ABIDE BY THE RULES AND GUIDELINES OF EDGEMERE FOOD FAIR. I/WE ATTEST THAT THE INFORMATION PROVIDED WITHIN THIS APPLICATION IS TRUE AND ACCURATE AND THAT I/WE WILL BE HELD LIABLE FOR ANY FALSIFIED INFORMATION. I/WE ALSO UNDERSTAND THAT ACCEPTANCE IS NOT GUARANTEED AND THE DREDSURFER, LLC HAS A RIGHT TO DENY MY/OUR APPLICATION. *
I/WE AGREE
Today's Date * MM / DD / YYYY
Do Not Fill This Out

Wufoo Designed

2018 VENDOR APPLICATION & RULES FOR PARTICIPATION